A record for every recommendation, ready before anyone asks.
Compliance Vault keeps risk profiles, KYC documents, suitability notes and client consents together, linked to each recommendation you make. When an auditor, an AMC or a client asks why a fund or policy was suggested, the answer is already on file.
Compliance Vault · Sunita Yadav
Recommendation of 14 Oct 2026
Risk profile
Moderate · v3 · 02 Apr 2026
KYC
Validated · documents on file
Suitability note
Goal in 2027; move 20% of equity to short duration debt to reduce volatility near goal
Client consent
Given on call · 14 Oct 2026, 11:42
Audit trail
14 Oct · 11:48
Rakesh S. recorded rebalance after suitability check
14 Oct · 11:42
Consent captured on call
14 Oct · 11:30
Call logged · 12 min · market note discussed
14 Oct · 09:05
AI flag: goal in 2027, portfolio down 8.1%
What it does
Everything Compliance Vault keeps in order.
Risk profiles with history
Every risk profile is versioned with date and answers, so you can show the profile that applied when advice was given.
Suitability notes
Record why a product suits the client's goal, horizon and risk profile, attached to the transaction it supports.
Consents on record
Client consent for each recommendation is captured with timestamp and channel, whether in a meeting, on a call or by message.
Audit trail
Every change to a client record is logged with who made it and when. Entries cannot be edited after the fact.
KYC document store
PAN, address proof, KYC acknowledgements and signed forms stored against the client, encrypted at rest.
Audit-ready export
Export the full trail for a client, an advisor or a date range when an audit or a client query requires it.
How it works
A routine your whole team can follow.
- 01
Profile first
A recommendation can only be recorded against a current risk profile, so the order of steps is built in.
- 02
Note the reason
Write the suitability note in plain words. Templates help, but the reasoning is yours.
- 03
Capture consent
Record the client's consent with the channel and time. It is attached to the recommendation.
- 04
Retrieve in seconds
Search by client, product or date and export the trail whenever it is needed.
Investor protection and responsible AI
- 01Bullsera is practice software, not an investment adviser. It never recommends securities and never promises returns.
- 02The AI only flags clients who may need attention. All advice is given by the registered advisor, within SEBI, AMFI and IRDAI rules.
- 03Every recommendation is linked to the client's risk profile and recorded with consent.
- 04Market messages are factual and never use guaranteed-return language.
- 05Client financial data is encrypted, never used for any other purpose and never sold.
Does Compliance Vault make my practice compliant?
It keeps the records that your obligations require in order and easy to retrieve. Compliance with SEBI, AMFI and IRDAI rules remains the responsibility of the registered intermediary.
Can records be edited later?
Notes can be added, but existing audit entries cannot be changed or deleted. Corrections appear as new entries with their own timestamp.
How long are records kept?
Records are retained for as long as your account is active, and you can export them at any time.